WHO WE ARE
This privacy notice provides you with details of who we are and how we collect and process your personal data. This is the privacy statement of O’Connell and Associates, whose place of business and registered address is 9 The Business Centre, Fonthill Industrial Park, Fonthill Road, Dublin 22. O’Connell and Associates (referred to as “we”, “us” or “our” in this privacy notice), is a data controller due to our professional obligations which oblige us to take responsibility for your personal data.
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PRIVACY NOTICE O’Connell & Associates respects your right to privacy and are committed to ensuring that your privacy is protected. Any personal information and data will be treated with the highest standards of security and confidentiality in compliance with GDPR regulation. Personal data means any information capable of identifying an individual. It does not include anonymised data. For the purposes of this privacy notice we provide the following services: · Accounts preparation · Bookkeeping Services · Audit Exempt Assignments · Taxation compliance and advisory services · Payroll Services O’Connell & Associates does not collect or hold any personal data about you above & beyond what you have already submitted to us or which is available to us through the Office of the Revenue Commissioners. We will hold:
We shall only process your personal data:
Engagement Data includes any data which you may provide to us in order to assess whether we are in a position to act for you in relation the agreed services, and, in the event that we are and are willing to do so, the information we need for money laundering identification purposes in advance of formally agreeing to provided the agreed services. It also includes communication and other data generated in the course of providing the agreed services for which we have been engaged. We process this data to supply our services and to act for you as your accountant. Our lawful grounds for processing this data is the performance of a contract to which you are party, providing you with advice in relation to providing the agreed services which we have been engaged and acting for you in connection with that engaged service. We will only ever process your engagement data for the purpose for which we have been retained, on the basis which you instruct us to act on your behalf on that service and to retain a record of the engagement data to comply with our legal and Institute/Association compliance obligations. Communication Data includes any communication that you send to us whether that be through post, email, text, social media messaging, social media posting or any other communication that you may send us. We process this data for the purposes of communicating with you, for record keeping and for the establishment, pursuit or defence of legal claims. Our lawful ground for this processing is our legitimate interests which in this case are to reply to communications sent to us, to keep records and to provide the agreed services for which we have been engaged. Personal Contact Data includes data such as your name, title, address, email address, phone number and contact details. We process this data to communicate with you, for record keeping and for the establishment, pursuit or defence of legal claims. Our lawful ground for this processing is our legitimate interests which in this case are to reply to communications sent to us, to keep records, to grow our business and remain in contact with you and to provide the agreed services for which we have been engaged. We may collect data about you by you providing the data directly to us (for example by filling in forms in our offices or by sending us emails and correspondence by post or by speaking with us on the telephone and in meetings). We may collect data from third parties who you authorise us to obtain the data from on your behalf (for example the Revenue Commissioners, the Companies Registration Office, financial institutions or another professional or adviser). We may have to share your personal data with the parties set out below:
We require all third parties to whom we transfer your data to respect the security of your personal data and to treat it in accordance with the law. We only allow such third parties to process your personal data for specified purposes and in accordance with our instructions. |
DATA SECURITY & rETENTION |
DATA SECURITY
We have put in place commercially reasonably and appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know such data. They will only process your personal data on our instructions and they are subject to a duty of confidentiality. We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so. DATA RETENTION We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements. The data we collect from you is stored locally on our secured server. Our systems are protected by encryption and firewall and we use high quality antivirus to ensure your data is free from virus attacks. All physical documentation, files etc are stored securely in our offices at 9 The Business Centre, Fonthill Industrial Park, Fonthill Road Dublin 22. By law we have to keep data for six years after the conclusion of any engagement in order to comply our regulatory and tax obligations. In order to be in a position to establish, exercise and defend our legal rights, the firm has a policy of retaining all documentation in relation to engagements for seven years and half years from the date that the documentation was first received or created by the firm, or the completion date of the agreed service for which we have been engaged. In some circumstances you can ask us to delete your data: see below for further information. |
your LEGAL rIGHTS |
Under certain circumstances, you have rights under data protection laws in relation to your personal data. These include:
If we are processing personal data based on your consent, you may withdraw that consent at any time. This does not affect the lawfulness of processing which took place prior to its withdrawal. You can see more about these rights at: www.dataprotection.ie Should you require any further details regarding our treatment of personal data, please contact our Data Protection Controller Kieran O’Connell, kieran@oconnellandassociates.ie Data Protection Controller Tel: +353 -1- 533 0814 Kieran O’Connell Email: kieran@oconnellandassociates.ie 9 The Business Centre Fonthill Industrial Park Fonthill Road Dublin 22 You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances. We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response. We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated. If you are not happy with any aspect of how we collect and use your data, you have the right to complain to the Data Protection Commission (DPC), the Irish supervisory authority for data protection issues (www.dataprotection.ie). Please contact us first if you do have a complaint so that we can try to resolve it for you. We keep this privacy policy under regular review and will place any updates on this website. This privacy policy was last updated on 31 May 2018 |
